About Us

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About Us


Conference Co-ordinators is a professional conference organising firm based in Canberra. Established in 1995 we are one of the National Capital's leading conference and exhibition management companies.

Conference Co-ordinators has had extensive experience in the planning and co-ordination of meetings, conventions and exhibitions, from small ‘invitation only’ events to major national conferences. Our list of clients includes private sector companies, associations, major community organisations through to local and Federal Government departments and agencies.

Some of the major national conferences we have managed have involved up to 100 speakers (national and international) with our company being responsible for their every need including travel and accommodation through to interpreting services. These conferences have also included delegates from Asia, Europe and America.

An important part of many conferences are the social functions. We have organised themed nights, black tie dinners, quiz nights, award presentation dinners, cocktail functions, gourmet barbecues, and fund raising auctions. We have created tour programs for partners and social day programs for delegates and partners.

We work with unique buildings and areas such as Basketball Courts, National Parks, Theme Parks through to Football Ovals.

→ Dedicated to our clients and their event


→A Partnership approach with our clients and contact - it is about working together

→Open minded approach so we are ready for all new ideas, possibilities and approaches

→Flexible and focused on producing the best event possible

→Last but not least we pride ourselves on a calm and professional approach

Our Team

Meet the team

We are a small vibrant team ready to take on all aspect of your event.    

Megan Douglas


Megan Douglas, as Managing Director of the company, has over 15 years' experience as a Professional Conference Organiser. Megan has managed a wide variety of events from seminars for 50 people through to high profile conferences for over 1000 delegates. Megan’s personal ownership and investment in the company guarantees the highest quality of service and professionalism to all our clients.

Our clients are the best gauge of the company’s dedication to outstanding service and Megan’s long-term relationships with organisations and associations are testament to the satisfaction they have with Conference Co-ordinators events management expertise.

Megan’s extensive experience in negotiating with suppliers and venues ensures your event will receive the most competitive rates available, with a commitment to continual oversight of expenses as your event evolves. Megan’s management of the company’s complex databases and sophisticated technology will provide you with detailed reports and other relevant event information at a moment's notice.

Shahna Smith

Event Manager

Shahna is an experienced event manager at Conference Co-ordinators and has been working here since 2009. She has always been driven to improve her skills and knowledge of the event industry and enjoys working on all parts of each event.

After starting as an office administrator, her current primary role is project manager and graphic design for our clients. She has managed events in many different locations around Australian including Adelaide through to Alice Springs ranging from 100 - 700 attendees.

Prior to her role here, Shahna also had extensive experience in hospitality at leading properties within Canberra.

Shelby Walters

Conference Administrator and
Social Media Specialist

Following a fast-paced career in hospitality, Shelby joined our team in April 2021. In her role, she manages the delegate registrations, accommodation from the contract negotiation through to conference end, our social media accounts and the client banking from payment processing to financing reporting. With her background in hospitality and continued growth in business administration and accounting, Shelby strives to find the intersection of these skills in the conference industry.

Outside of work, Shelby will soon start her penultimate year of a bachelor’s degree in Accounting at the ANU. With big plans in mind, Shelby is very adventurous and an avid traveller!