Conference Management Services

What we do

We can tailor our services to handle one or all of the tasks associated to your event, conference, exhibition and more. There are many aspects to a well delivered event, Conference Co-ordinators has the experience and expertise to help your event be a success.


Our Vision for the Event

Our vision for the event is to ensure it exceeds your expectations and to turn your vision into a reality. After all it is your event!


For a full list of our services, please go to 'our services' page.

Venue Management

Venue management is an important part of any event, we have experience with venues all over Australia from boutique hotels, official government sites, large hotels and convention centres.

We have experience with thinking outside the box, let us help make the venue work for you.

Exhibition & Sponsorship

We have experience with small scale table displays to large exhibitions, we will assist to ensure that both the delegates and the exhibitors are happy with the outcome.


We are also able to assist with sponsorship from the pre-planning of your prospectus to the management of their chosen package.

Onsite Management

Online services are one of the most important part of most events, Conference Co-ordinators are able to develop, maintain and host all your online services for the event including website, online registration portal, conference apps, electronic newsletter creation and sending plus more.


Conference Co-ordinators has extensive experience in graphic design, as well as working with existing designs to make exceptional printed and online material.

This can include social media banners, website designs, large format printing such as registration desks and exhibition features plus much more.

Graphic Design

We can assist with the development/design of all your conference material, if printing is required we can also assist in ensuring a professional result is produced.

  • Event graphic design concepts
  • Co-ordinate printing services
  • Co-ordinate the design, typesetting, printing/production of conference material
  • Product concepts for large format printing
  • Work with external graphic designers
  • Social media designs


Online services are now one of the most important part of successful events, below are details of some of the services we can provide.



  • Attendee Registrations
  • Website Hosting & Design
  • Attendee Apps
  • Exhibition & Sponsorship Bookings
  • Abstract Submission & Reviewing
  • Virtual Event Portals

EDM's & Mailouts

One of the leading ways to promote your event, is through Electronic Direct Mail (EDM's). We can assist with all aspects of delivering your message to the right audience.

  • Develop responsive and eye catching EDM's
  • Assist with relevant content
  • Advise on an EDM schedule
  • Send EDM to mailing list provided
Virtual Management Services

Virtual & Hybrid Features

Virtual or Hybrid? No Worries.

Conference Co-ordinators have very successfully managed both Virtual and Hybrid events. We have been involved in events that were virtual in concept from the beginning to events that have pivoted to hybrid or virtual models. We can easily take your event on any of these paths.


Virtual attendees have access to one on one video chats with other attendees and exhibitors. We can even bring an attendee to the virtual stage to ask a question.

Streamlined and Ease of Use

Our platform is easy to use and integrated with other apps, making hybrid events easy and inclusive of all your delegates.

High Security

The Virtual Platform and registrations systems are all safe under all current Australian privacy regulations as well as being PCI compliant

Live Support

We don't outsource live support to our virtual attendees we mange that in-house - this saves our clients’ money but also means we know the attendee and can quite often solve their problem without long explanations. It is all part of our hands on solutions.

Breakout Rooms and Discussion Forums

Virtual events don't need to be simple watch one presenter after another, integrate virtual breakout rooms and live discussion forums.



What they say about us